Wednesday, November 30, 2016

November 30, 2016 

Things I did

Poinsettia's 
- reconciled and handed the cheq req off to debbie 
- contacted Debbie from the daycare over the phone and emailed her the orders that were placed so she could get them for us 

Entertainment books
- we are keeping these out to try to sell some 
- need to do a push for these

Tommy Chong 
- finished internal transfer, approved and handed off to Sean 
- tickets and contract waiting to be picked up by Al 


Tuesday, November 29, 2016

November 29, 2016

Things I did

Charity Ball
- emailed Al to get a contract completed so we can get the ball rolling with selling tickets asap 
- he will be bringing tickets to us Monday

Budget 
- pretty much have the budget excel sheet up to date, you can check out our balances for our budgets so we know what were going into second semester with roughly 


Updates

Presidential
- spoke with Debbie and I will be taking a leave of absence from January 16th - 26th due to participating in presidential elections this year and she said it wont be an issue but was going to speak to you about whether you wanted to increase hours or get someone in to help while im gone, this is your call. I will still be around if you wanna run something by me, I can still check emails and such I just wont be in the office physically to do things! 
We can talk about this on Thursday when were both in! 



November 29, 2016

Things I did


Tommy Chong
- Worked on internal transfer and emailed it to Debbie to look at it (she is not in today)

Poinsettia: 
- Removed slides

- Started rec (finished contract add up, began working cheque requisition left it on desk for you to look over)
- Then Debbie needs to look it over and sign

December Hours:
- Updated slides, website, cue line, and bulletin board on the hours

Things To do 


Macapella:
- Picking up tickets THURSDAY at 3:00PM through our staff downstairs

- Tickets need to be downstairs for CSR along with the ticket pick-up form that MUST be completed properly and handed in with their EOD for Brad/Connor to hand to us for our records

- Sarah 

Monday, November 28, 2016

November 28, 2016

Things I did

Tommy Chong
- pulled tickets
- removed from slides and RMS 
- started rec 

SOTA
- finally submitted transfer to Sean 
- emailed them to come pick up their copy of the contract 
- met with them to go over the internal transfer

SWHAT Raffle 
- posted on social media about the teaser 

Things To do 

Tommy Chong 
- internal transfer needs to be done ( I started it but didn't have time to finish it, its saved in the internal transfer folder)

Poinsettia 
- needs to be taken down and started to rec or whatever the plan is for that 

Slides 
- need to be updated with December hours (Debbie sent an email of what they should be)


- Kristina 

Friday, November 25, 2016

November 25, 2016

Things I did 

Poinsetta's 
- social media push 
- sent email to all MSU users

SOTA
- still working on this rec lol 

Things to Do

Winter Hours on slides 
- i haven't had a chance to figure out how to do it with the powerpoint new system! 
November 25th, 2016 

Things I did

Boards:
- Finished boardering all other board attachments
- Will finish this Tuesday when I have access to a square head screw driver (brought one too small, Sean does not have one here either) - will bring proper one Tuesday to get that board done
- not enough time to go to Avtek due to SWHAT meeting

Comm Journal Issue
- Dealt with it, as per Debbie's instructions (turning customers away not knowing about Poinsettia sales at all)

SWHAT Meeting
- Met at 11 to put together raffle bags

Thingsto do:

Mass Email:
- About poinsettia's (didn't do this yet as I wanted to give CSR's time to read Comm. post / Facebook post so no more customers are sent away

Poinsettia's:
-Kristina can you do a social media push on this please? :)

Raffle Post:
- I will make the raffle picture to be posted today after the meeting, and will send it to our email and to SWHAT's email
- Please post this on Monday when you are in Kristina :) - thank you! 

- Sarah

Thursday, November 24, 2016

November 24th, 2016 

Things I did:

SOTA
- Finished Rec and University internal transfer 

Spark
- messaged and met with Wid to give her the finalized contract and copy of the internal transfer 

Tickets
- restocked ticket binders and HSR box of joy

Budget
- created a spread sheet


- Kristina 
November 24th, 2016 

Things I did

Boards:
- Made more information documents to be posted 
- Updated the other boards

Slides:
- Updated

Things to do

Meeting with SWHAT (Raffle stuff)
- Tomorrow morning at 10:30 AM

- Sarah

Wednesday, November 23, 2016

November 23, 2016

Things I did

SOTA
- worked on organizing the rec and university internal transfer 

HSR Monthly 
- December passes were put on Red and Green 
- posted on social media 

Slides
- updated

Tommy Chong
- boosted this on social media

Things To Do

Exam Season
- it would be cute to have "exam pick me ups" to hand out to costumer when they come, just little notes with nice things on them to hand out for the 3 weeks of exams (starting week of Dec 5) 
- I will work on making cut outs over the next couple weeks


- Kristina 
November 23rd, 2016 

Things I did

Boards:
- Updated to December stuff, might as well get ahead on it

Xmas Gift Idea Post:
- Updated this on social media and slides! (good call on that one, thank you)

*Made more stuff for the other boards, to work on this week!

Things to do

More boards:
- Get doing the other boards this week!!!!!!!!!!!!!!!!
- Get allen key from Sean's tool box to open one of them

- Sarah

Tuesday, November 22, 2016

November 22nd, 2016

Things I did 

SOTA
- went through rec with Debbie 

SWHATchocolate 
- facebook and twitter post 
- took out table from storage and set up kettle 

Tommy Chong 
- sent Al updated sales 

- Kristina 
November 22nd, 2016 

Things I did

Cineplex:
- Updated RMS code
- Updated slides with new information
- Updated website on pricing information
- In red and green ticket folders
- Rest of tickets in safe
- ADVERTISING: - "Pay difference if you use these vouchers (at discounted rate, so you are still saving and not paying regular price)"

Raffle:
- Emailed places for donations to the raffle 'baskets'

Putting together holiday stuff:
- Added slides for gift ideas
- Social media posts about gift ideas done
- Printed page to post on bulletin board about gift ideas!

Slideshow (TV & Ipad):
- Updated these 

Things to do

Boards 
- redo the theme and the board (winter theme)

- Will do this for Dec1st 

- Sarah

Monday, November 21, 2016

November 21st, 2016 

Things I did

Macapella 
- put tickets out on red and green
- posted on social media
- made white board 
- completed entire check list

SOTA
- begun reconciling tickets - need to speak to Debbie on this so will finish tomorrow 
- removed from website and slides 

Boards 
- took down the old posters and put up the new one for Macappella 

Things to do

Boards 
- redo the theme and the board (winter theme) 

SWHAT 
- see email about the raffle prizes 

Cineplex tickets 
- new tickets out tomorrow when Debbie is back 
- need to change RMS and any advertising that we have 

- Kristina 

Friday, November 18, 2016

November 18th, 2016 

Things I did

Monday Meeting
- posted closed hours on facebook and pinned to the top 

Cheque Pick ups

- Ana from OSG came by to pick up her cheque and sign contracts 

SOTA 
- she picked up the rest of the tickets 
- I took it off the website and slides 

Macappella 
- she dropped off the tickets, counted them and put them in the back office 
- copied contracts and put one downstairs at the desk with FAQ 
- posted in comm journal

Things to do 

SOTA
- reconcile these Monday 

Macappella 
- put tickets out 
- comm journal 
- social media
- check list 

Boards
- board should be updated
- old events taken down and new ones put up and theme changes 

Cineplex tickets 
- sold out this afternoon so we will need to start the new ones 
November 18, 2016

Things I did 


Cheque Pick-Up - OSG
- She did not show up this morning
- Left these sheets infront of the computer

A Cappella:
- Did not drop off tickets/poster this morning (might come in this afternoon)

Monday Staff Meeting:

- Made slide about Monday's partial closure (put on slideshow) 

Slideshow:
- Played around with it so all we have to do now is update the actual powerpoint
              1) Save it as JPG instead of PPT
              2) It will prompt you to either save ONE slide or ALL 
                            -If you only add one, save just that slide into the 'COMPASS Slideshow - MASTER COPY'
              3) Put on USB stick
              4) Put on TV and play as normal :) 
* Saves us all the extra work of using paint and will get rid of all those underline red words!
- Updated IPads and TV today

Things to do:

A Cappella:
- When being sold update website from "Coming Soon" to "Now Avaliable" (on event ticket page)

Cheque Pick ups:
Ana from OSG is coming to pick up cheque (get her to sign contract in the binder and give her their copy in the second drawer) 
- April is STILL to come to pick up Rock without Borders cheque (get her to sign contract in the binder and give her their copy in the second drawer) 

Monday Staff meeting 
- put a post on social media that we will be closed that day (Nov 21) from 515pm-700pm 
- add to notes on the google docs I shared on the management page if there is something you wanted to add?***

Tommy Chong:
- Do an online push next week!


New Ticket - McMaster A Cappella Club:
- Go through checklist once tickets have been received


Stress-Reliever Raffle:
- Pick Items for 3 different baskets for SWHAT/Compass raffle next week


- Sarah

Thursday, November 17, 2016

November 17, 2016

Things I did 

Fire and Ice Formal 
- Tickets sold out in 25 minutes 
- Posted on social media that we were selling and that we sold out 
- there's a sign at the desk about them being sold out 
- Inactivated on RMS 
- I finished the internal transfer and updated the contract and handed them off to Debbie to look at 

SOTA 
- came in at 4pm to meet Sharon from SOTA to give her Thursday's tickets 

Things to do:

Cheque Pick ups tomorrow 
- Ana from OSG is coming to pick up cheque (get her to sign contract in the binder and give her their copy in the second drawer) 
- April is coming to pick up Rock without Borders cheque  (get her to sign contract in the binder and give her their copy in the second drawer) 


Monday Staff meeting 
- put a post on social media that we will be closed that day (Nov 21) from 530pm-700pm 
- make a slide as well 

- Kristina 
November 17, 2016 

Things I did 

New Ticket - McMaster A Cappella Club:
- Received the contract, FAQ sheet and poster

- Waiting on tickets (Michelle will be coming either today or tomorrow) - may bring physical posters to display
- I put it in the RMS system already and on the online website calendar

MSU Childcare Centre Fundraiser:
- Did and online push for this! 

Learning Rec.:
- Brad walked me through Rec. steps


Facebook Page:
- Updated page info on winter break closure

Things To Do: 

Tommy Chong:
- Do an online push next week!


New Ticket - McMaster A Cappella Club:
- Go through checklist once tickets have been received


- Sarah

Wednesday, November 16, 2016

November 16, 2016 

Things I did 

SOTA 
- tickets picked up for Wednesdays show 
- there has been discrepancies with ticket numbers, I believe they have been entered into the RMS under the incorrect dates, I informed Brad and Connor to keep an eye out for it in rec so we can get it sorted 

Tommy Chong 
- Updated Al about progress for ticket sales 
- Push this next week 


Bulldogs Raffle 
- Cole picked up the stick today, checked ID and all is good yay :) 

- Kristina 
November 16, 2016 
Things I did

Cineplex:
- There are still 3 old tickets left 
- Once they are gone, we have to set up the new tickets
- Get contract from Debbie
- Change RMS price to $11.00? (HST?) - see contract
- Push sales for this

Merch. to sell:
- Getting pricing for umbrellas, will work out unit pricing with Debbie based on Michelle's response
- May need to come up with another option, rather than umbrellas (as we had the last batch of 50 for 8 years)
- Ideas:
      *mittens
      *water bottles
      *travel mug
      *toque

Internet:
- Stopped working this morning around 10ish
- Pauline working on fixing the issue

Things to do

Cineplex:
- Keep an eye on the stock 
- When it is out, set up the new stock (new price), then advertise


New merchandise to sell:
- Any ideas on what products would sell well at Compass? 

Tuesday, November 15, 2016

November 15, 2016 

Things I did 

Business Cards 
- picked these up from underground 
- gave invoice to Sean and put a copy in our folder in the back 
- gave half to Debbie and wrote names on some of them to replenish the front and the desk downstairs (Debbie suggested we don't write on all of them just in case they carry over to next year) 
- the left over blank ones can be found in the top drawer of out desk for when we need more 

SWHAT Raffle 
- I have an exam help prep package I got from Student Success Centre we can use if we wanted to give something out 
- for items inside it would be nice to do stress relieving things like hot chocolate or tea rather than bottle openers and cups maybe, see if we can do a purchase order and get things from the campus store (hot chocolate, notepads, some candy) 

- Kristina 
November 15, 2016 
Things I did

Bulldogs Raffle:
- did this today and contacted the winner

- posted on social media to indicate the end of the raffle
- Cole Millson will come by Compass, show his ID, then take the stick
- Info on comm. journal for CSR's

Umbrella
- emailed Michelle back

- Forwarded email strand to Debbie to get her opinion

New ticket Contract:
- McMaster A Cappella 
- Sent them the contract and they will either email it back or give it to us when they bring all the tickets
- Gave her the hours both you and I are in this week to meet us in the office

New advertising contract:
- Protest against Donal Trump
- Sent advertising contract
- Will send back or bring when she is ready to make payment for the contract
- Gave her the hours either of us are in so we can meet her downstairs at Compass to process the payment

EOD Sheet:
- Had to update some sum's for Tommy Chong to split HST from ticket price to display a breakdown for Rec

Float Sheet:
- Updated since there was some confusion on Tommy Chong 
- Updates are now in the safe room for use

Business Cards:
- Ordered 200 put on our standing purchase order

SWHAT Meeting:
- Met with SWHAT
- MEETING NOTES...
  • Raffle:
    • Contacting services and faculties to get stuff for our raffle
    • We have both tried and it hasn't worked out
    • Do research on what they all offer for exams for students (services, events...?) - make brochure on it
    • Exam/Stress reliever themed
    • Start raffle - last week of November (28th)
    • Ending raffle and drawing and contacting on Monday, Dec 5th
    • One basket to be raffled at SWHAT chocolate Nov 29th draw
    • Have them on display at Compass
    • Entering the raffle (process):
      • They have to like Compass and SWHAT then like the post and tag 2 friends
      • Make the picture that we will post for the raffle and send to SWHAT to use as well! 
      • (baskets to be put in the picture...
    • Prizes (3 baskets):
      • $5 starbucks x 3 (SWHAT)
      • Compass pens and pencils
      • SWHAT pens
      • toque
      • Stress balls
      • SWHAT cups
      • bottle openers
      • anything else we have
  • SWHAT Meeting to put together baskets
    • Nov 25th
    • They will email location - @ 10:30AM
  • SWHATchocolate
    • Cancelled today
  • SWHATchocolate next term:
    • They buy for this term
    • We buy for next term
    • They will give us an idea on amount they spent etc.


Things to Do 

SWHAT/Compass Raflfe:
- Make picture for online raffle
- Search faculties and exam events they are hosting and make a brochure out of it

Monday, November 14, 2016

November 14, 2016 

Things I did

Poppies 
- picked up all the poppy boxes and dropped them off at the campus store 

Slides 
- removed poppies, Spark and Canada v Russia 

Spark 
- begun reconcile 
- removed from slides and website and RMS
- started an internal (Hold off on this because they are inquiring about getting more tickets)

Canada vs Russia 
- removed from slides and RMS and Website 
- emailed justin 

Cheque pick-up
- emailed OSG and MSF that their cheques are ready to be picked up 
- still waiting for RefugeAid to pick theirs up they never came today 



** we have to remember to check in with accounting each week so we can make sure users are getting their cheques ASAP


Things to Do 

Bulldogs Raffle 
- did you want to do this tomorrow?

Umbrella
- Michelle sent an email with options 

Friday, November 11, 2016

November 11, 2016 

Things I did

Refugeaid 
- Salma will come pick up cheque, tickets and contract Monday

Poppies

- yes when I spoke to Cheryl I told her we would be collecting all 8 boxes and bringing them to her Monday
- I will begin collecting boxes this afternoon and putting them in the safe in the back 
- have to pick up 1 from UM on monday morning 

Canada v Russia 

- emailed Justin letting him know we havent sold any tickets so any that we sell today or tomorrow or monday will be picked up at the box office

SOTA
- Rtia pick up Nov 11 and Nov 12 tickets 

To do:

Fire and Ice Spark formal 
- sold out today! I made a facebook post 
- reconcile monday