Bulldogs
- called zack, talked to him, re-explained frost week bc he was unclear what it was, gave him some ideas (student night, stick raffle, bulldogs mascot coming down to do the raffle and stuff, setting up a table) he is super interested and is gunna get back to us with dates when the mascot can come do all of this stuff
- gave him a ticket update, he is coming on Tuesday with more.
- promoted cirillo game -- facebook and twitter
Coffee sleeves
- debbie asked when our next coffee sleeve date is, idk where that is written down, do u have it?
Frost week
- can u come in during my shift on friday from 1:30-3:30 to discuss this? debbie and i went over some more stuff and i did a lot of stuff yesterday for it so we should meet and make a checklist of things for both u and i to do separately for this event (i..e., we will both be in charge of certain tasks for the frost week stuff, dividing duties)
Vanier
- sold out: put on twitter and facebook and a notice is on the desk
Charity ball
- i emailed him bc there are issues with stub that i noticed, like the fact that they work poorly for various reasons, i CC'd debbie. Debbie read my email and agreed. she had me pull the stubs completely from the safe and is trying to get a hold of Al
- updated website poster
Stress balls
- i put out a bowl at the desk with stress balls with a sign saying "take me" b/c exams are coming
internal transfers
- debbie asked me to finish these bc she wants them out of the way fro next week
TO DO NEXT WEEK:
- reconcile vanier and july talk
- finish flip board for each day of the week. i already did 2.
- elevator board for frost week theme, i got a plan done but we just need to prepare the stuff
- board between red and green -- during frost week we are removing everything from that board and we are gunna do a frost week thing, so we are gunna promote all of compass's stuff on this board during this week (i.e., all our tickets, transportation stuff, the break down of everything we are doing during frost week --- this break down has changed btw from when we talked the other day. so we gotta meet)
Friday, November 28, 2014
Thursday, November 27, 2014
nov 27 - dana
vanier
- updated website
- did twitter and FB post
- answered some more questions from robin
- wooder maggie and I worked on some stuff for this, took a good portion of my shift but its all handled. some transaction thingy issue
- WOODER WANTS AN UPDATE
humanities
- someone called the desk while i was there this morning and said she lost her ticket. i gave her ralpheala's email. i think this is the person u informed ralpheala about too lol (i was just looking through the emails).
Frost week
- did stuff for this
charity ball
- bundles tickets
if i have time im gunna start doing the boards for frost week.
- updated website
- did twitter and FB post
- answered some more questions from robin
- wooder maggie and I worked on some stuff for this, took a good portion of my shift but its all handled. some transaction thingy issue
- WOODER WANTS AN UPDATE
humanities
- someone called the desk while i was there this morning and said she lost her ticket. i gave her ralpheala's email. i think this is the person u informed ralpheala about too lol (i was just looking through the emails).
Frost week
- did stuff for this
charity ball
- bundles tickets
if i have time im gunna start doing the boards for frost week.
thurs nov 27 - mikayla
CHARITY BALL
-we got 300/700 tickets! 200 more coming monday..
-tickets are on sale, and the rest ive tried to fit in the safe.. we'll see what happens.
-when we run out of these 300, al has given us 200 coupon stubs to give to people. these say "guaranteed 1 charity ball ticket as of dec 1st" - this way these people can get a ticket for sure once we have more.
-ive written this all out in the comm journal and the website is what needs to done still!!
-we got 300/700 tickets! 200 more coming monday..
-tickets are on sale, and the rest ive tried to fit in the safe.. we'll see what happens.
-when we run out of these 300, al has given us 200 coupon stubs to give to people. these say "guaranteed 1 charity ball ticket as of dec 1st" - this way these people can get a ticket for sure once we have more.
-ive written this all out in the comm journal and the website is what needs to done still!!
Wednesday, November 26, 2014
nov 26 - dana
vanier cup
- thanks for putting the contract on the wall for us to use, very useful
- emailed Robin for update on her tickets (her son is not a mac undergrad but has come to every game for the last 5 years so Wooder and I are trying to make sure she gets tickets if some are left over at the end of the day--please leave her emails for me, she asked me when she was here if I can personally keep correspondence with her so I agreed to make her comfortable, she really wants to get her son tickets).
- updated format of vanier info to match consistency of the rest of the website, edited info slightly as well.
- replied to ppl on twitter who msged us a few days ago about vanier tickets to let them know personally that tickets were now in (bc before i just replied saying please keep checking etc.
- added all the ticket information to the website, the info about how the landyards work and when they will receive tickets and the fact that they must bring their student ID to board the bus was missing and that stuff is super important lol. hopefully students who looked at the website earlier come back and check the site again because they neeeed to bring their student card to get on the bus at 5:00am.
twitter
- while on the account, i made sure we followed back everyone who recently followed us (i do this every few days)
there was a bunch of IC stuff at the desk so i collected it all and put it away up here for us (i.e., stuff from boards).
craig cardiff
- called Al to let him know his 10 tickets are ready for him anytime, no answer, so i emailed him.
Mikayla-- sign the cards that are sitting on the desk for the CSRs then return them to debbie :)
charity ball
- made info for website so when we get tickets i can just quickly copy and past it to the website and com journal.
- since al didnt get a reply in order to figure out if we would be able to release tickets at compass today (like during my shift) he didnt bring the tickets. i called and emailed him to tell him i can definitely do it now, but i could'n't get a hold of him. i found him tho near the end of my shift and he said he'll just bring them tomorrow instead, so expect that in the morning :D woooohooooo
- he wants to drop them off at 10am, i told him you dont start until 11:30 and asked him if he can come at that time instead. he replied through email saying 11:30 is good.
- ALSO: this is important --> debbie is away tomorrow. she told me to tell you that when you accept the tickets, look at their size and make a decision if you think we can fit them all in our safe. we do not want to crowed the top part of the safe and make it impossible to grab other tickets without always removing all the charity ball tickets (we can lose tickets if we are always moving them in and out of the safe). we can also use the part of the safe where the float money is kept, but we also do not want to crowed that space either. so debbie said only accept what you think will fit in the top part of the safe and the float part of the safe-- if you look at the tickets and it looks like they wont all fit, ask Al to please store some in his safe in his office and only take what you think will fit, tell him 1) because we dont have enough room in our safe to hold all the tickets and 2) we don't want to squish them into the safe and risk damaging any of the tickets.... I talked to him about this in the past so he knows we have limited room in our safe and he is okay with storing some for us while we work on selling them.
see email from debbie about lunch reservations!
website
- removed all sold out tickets (i usually leave the info on the site with a "SOLD OUT" notice for a little while after we sell out just so students can still get transportation/directions and event intormation after they purchase the tickets) -- humanities, maroons,
- removed craig cardiff.-- make sure u update powerpoint
humanities
- she came for her cheque
- thanks for putting the contract on the wall for us to use, very useful
- emailed Robin for update on her tickets (her son is not a mac undergrad but has come to every game for the last 5 years so Wooder and I are trying to make sure she gets tickets if some are left over at the end of the day--please leave her emails for me, she asked me when she was here if I can personally keep correspondence with her so I agreed to make her comfortable, she really wants to get her son tickets).
- updated format of vanier info to match consistency of the rest of the website, edited info slightly as well.
- replied to ppl on twitter who msged us a few days ago about vanier tickets to let them know personally that tickets were now in (bc before i just replied saying please keep checking etc.
- added all the ticket information to the website, the info about how the landyards work and when they will receive tickets and the fact that they must bring their student ID to board the bus was missing and that stuff is super important lol. hopefully students who looked at the website earlier come back and check the site again because they neeeed to bring their student card to get on the bus at 5:00am.
- while on the account, i made sure we followed back everyone who recently followed us (i do this every few days)
there was a bunch of IC stuff at the desk so i collected it all and put it away up here for us (i.e., stuff from boards).
craig cardiff
- called Al to let him know his 10 tickets are ready for him anytime, no answer, so i emailed him.
Mikayla-- sign the cards that are sitting on the desk for the CSRs then return them to debbie :)
charity ball
- made info for website so when we get tickets i can just quickly copy and past it to the website and com journal.
- since al didnt get a reply in order to figure out if we would be able to release tickets at compass today (like during my shift) he didnt bring the tickets. i called and emailed him to tell him i can definitely do it now, but i could'n't get a hold of him. i found him tho near the end of my shift and he said he'll just bring them tomorrow instead, so expect that in the morning :D woooohooooo
- he wants to drop them off at 10am, i told him you dont start until 11:30 and asked him if he can come at that time instead. he replied through email saying 11:30 is good.
- ALSO: this is important --> debbie is away tomorrow. she told me to tell you that when you accept the tickets, look at their size and make a decision if you think we can fit them all in our safe. we do not want to crowed the top part of the safe and make it impossible to grab other tickets without always removing all the charity ball tickets (we can lose tickets if we are always moving them in and out of the safe). we can also use the part of the safe where the float money is kept, but we also do not want to crowed that space either. so debbie said only accept what you think will fit in the top part of the safe and the float part of the safe-- if you look at the tickets and it looks like they wont all fit, ask Al to please store some in his safe in his office and only take what you think will fit, tell him 1) because we dont have enough room in our safe to hold all the tickets and 2) we don't want to squish them into the safe and risk damaging any of the tickets.... I talked to him about this in the past so he knows we have limited room in our safe and he is okay with storing some for us while we work on selling them.
see email from debbie about lunch reservations!
website
- removed all sold out tickets (i usually leave the info on the site with a "SOLD OUT" notice for a little while after we sell out just so students can still get transportation/directions and event intormation after they purchase the tickets) -- humanities, maroons,
- removed craig cardiff.-- make sure u update powerpoint
humanities
- she came for her cheque
wed nov 26 - mikayla
VANIER
-BUS TO VANIER IS SET UP, everything is done and lanyards went on sale at 11am!! the contract is taped to the wall at the desk with all the info!!
POWERPOINT
-golden key slide is now up!
HUMMERS FORMAL
-Raphaela is coming at 1:15 to get the cheque & contract
MAROONS FORMAL
-Emily is coming to pick up ticket list! if it is not at our desk when you come in, she picked it up
-internal transfer done, given to debbie
CRAIG CARDIFF
-internal transfer is done, given to debbie! if you can take tickets from bottom drawer and put em in envelope & drawer with other tickets to be picked up that'd be awesome - i had to run!
-BUS TO VANIER IS SET UP, everything is done and lanyards went on sale at 11am!! the contract is taped to the wall at the desk with all the info!!
POWERPOINT
-golden key slide is now up!
HUMMERS FORMAL
-Raphaela is coming at 1:15 to get the cheque & contract
MAROONS FORMAL
-Emily is coming to pick up ticket list! if it is not at our desk when you come in, she picked it up
-internal transfer done, given to debbie
CRAIG CARDIFF
-internal transfer is done, given to debbie! if you can take tickets from bottom drawer and put em in envelope & drawer with other tickets to be picked up that'd be awesome - i had to run!
Tuesday, November 25, 2014
tues nov 25 - mikayla
CHARITY BALL
-started check list, tickets coming tomorrow
OLD TICKETS
-tossed yukyuks
-screemers cheque still in drawer with others
MITCHELL BOWL
-cheque rec sent in
POWERPOINT
-go notice added
for me tomorrow - work out budget
nov 25 - dana
campus events
- replenished all their tickets
- for craig cardiff event--Al said keep them on sale and dispose of them after the event, he doesn't want them back
- still waiting on July Talk decision
replenished HSR tickets
GO transit
- make sure you do GO update on PP
golden key
- didn't show up
tickets from downstairs
- pulled contracts, went through our binder to make sure we had copies before throwing out the desk copies. any that we were missing in our "completed contracts" binder I replaced them with the desk copies (i put tabs on them too)
- also cleared out our ticket binder and moved old contracts to the completed contracts binder (i.e., old cineplex, old citypass, etc)
- there were a lot of contracts you handled that were not in the current or completed binders up here, i took the copies from the desk. the poppies contract, the two advertising contracts for the school of arts, for example. lol thats why i'm always asking about contracts that are on the desk bc i dont know if they belong in one of those two binders, and in the end they can end up lost and debbie needs these contracts for auditing (she needs the last 7 year's worth of contracts to back up her audits whenever she is asked, so we noth neeeeeed to make sure we always put contracts away.).
vanier cup
- go see debbie
- I pulled all the info from online about the online ticket sales (including removing it from the com journal for CSRs, as per debbie's request).
- this is because the MSU is trying to arrange a bus service, so we dont wanna promote students to get their tickets elsewhere (which we get no money for) when instead we can promote tickets through compass + a bus service with the tickets
- debbie wants to see u asap when u get in to discuss this with u too and to give u updates--odds are they will know by the time you start your shift whether or not this is gunna happen or not, if its happening, you need to take care of all advertising (FB, Twitter, Website, com journal, boards) since i wont be in to help
Frost week
- met with debbie since she can no longer come to Thursday's meeting, got her notes for us to use. I'll go over everything with you Thursday instead of typing it all here--but i'll post some stuff for you to work on with me in the mean time before Thurs.
- my shift already ended but i stayed a bit longer to do some of this frost week stuff, i ran out of time to check out account balance for promotions, can you please check that and let me know how much we have left? this is important as it will dictate what we can do from Debbie's ideas and things we brainstormed. loooots of planning needed for this.
- call zack today
- get price budget
-
MAROONS
- as you said, sold out :) so i updated the website, facebook, and twitter
- replenished all their tickets
- for craig cardiff event--Al said keep them on sale and dispose of them after the event, he doesn't want them back
- still waiting on July Talk decision
replenished HSR tickets
GO transit
- make sure you do GO update on PP
golden key
- didn't show up
tickets from downstairs
- pulled contracts, went through our binder to make sure we had copies before throwing out the desk copies. any that we were missing in our "completed contracts" binder I replaced them with the desk copies (i put tabs on them too)
- also cleared out our ticket binder and moved old contracts to the completed contracts binder (i.e., old cineplex, old citypass, etc)
- there were a lot of contracts you handled that were not in the current or completed binders up here, i took the copies from the desk. the poppies contract, the two advertising contracts for the school of arts, for example. lol thats why i'm always asking about contracts that are on the desk bc i dont know if they belong in one of those two binders, and in the end they can end up lost and debbie needs these contracts for auditing (she needs the last 7 year's worth of contracts to back up her audits whenever she is asked, so we noth neeeeeed to make sure we always put contracts away.).
vanier cup
- go see debbie
- I pulled all the info from online about the online ticket sales (including removing it from the com journal for CSRs, as per debbie's request).
- this is because the MSU is trying to arrange a bus service, so we dont wanna promote students to get their tickets elsewhere (which we get no money for) when instead we can promote tickets through compass + a bus service with the tickets
- debbie wants to see u asap when u get in to discuss this with u too and to give u updates--odds are they will know by the time you start your shift whether or not this is gunna happen or not, if its happening, you need to take care of all advertising (FB, Twitter, Website, com journal, boards) since i wont be in to help
Frost week
- met with debbie since she can no longer come to Thursday's meeting, got her notes for us to use. I'll go over everything with you Thursday instead of typing it all here--but i'll post some stuff for you to work on with me in the mean time before Thurs.
- my shift already ended but i stayed a bit longer to do some of this frost week stuff, i ran out of time to check out account balance for promotions, can you please check that and let me know how much we have left? this is important as it will dictate what we can do from Debbie's ideas and things we brainstormed. loooots of planning needed for this.
- call zack today
- get price budget
-
MAROONS
- as you said, sold out :) so i updated the website, facebook, and twitter
Monday, November 24, 2014
nov 24 - dana
ticket pick-up
- emailed maroons to figure out ticket pick-up for Friday, i wanna get a head start on preparation so we aren't rushing on Friday --> they called me (yay) and want to keep the tickets on sale all friday night (yay x2)
- emailed/called Al to figure out ticket pick-up for July Talk (this Sat) and for Craig Cardiff (tomorrow). he didn't answer his phone so hopefully he replies to his email -- i also included ticket numbers for him in the email.
vanier cup
- tickets are not being sold, mac is gunna put up a large screen in the gym and have all the bars open and stuff on campus for people to come watch, but no tickets
- tickets are available for the stadium online tho (its done through vanier cup, not the uni's so we get no money or tickets)
- i put a link up online and some info about it for students who come to our website looking for tickets
- put on our FB and twitter too
- posted in com journal
tiger-cats
- they advanced to the grey cup so i put that on our website/facebook/twitter to support them
debbie asked to to send a pic to both brad and mark showing our website stuff to show them out support.. make us look good i guess haha. i sent them both a nice 'thank you' email and let them know we helped promote the teams success through our pages.
elevator board
- sabbu didnt do the boards last year, she only did a few. i did the Christmas one, including the elves. i made a com journal post, please read -- i decided to make that decision bc I do not think debbie will appreciate us making elves like on our shifts when the board is already done, it will probably be seen as slacking since we are spending our shifts making elves that are not needed. however, since i love that some staff want to be involved, im super happy to include them in they make their own and provide them to me/you to put on the board for them.
Go transit notice
- put on website
- debbie said for you to make sure it gets on the powerpoint tomorrow, if you want, email them back and ask them if they have a diff powerpoint document to send u instead of the one they provided (bc its too large for the powerpoint), that way u can use a nice picture they send u vs. just making a slide with text on it
Cineplex
- updated info for new tickets on website--> thank you for letting me know :)
updated hours of operation on our website
DANA-----> see debbie tomorrow***
- emailed maroons to figure out ticket pick-up for Friday, i wanna get a head start on preparation so we aren't rushing on Friday --> they called me (yay) and want to keep the tickets on sale all friday night (yay x2)
- emailed/called Al to figure out ticket pick-up for July Talk (this Sat) and for Craig Cardiff (tomorrow). he didn't answer his phone so hopefully he replies to his email -- i also included ticket numbers for him in the email.
vanier cup
- tickets are not being sold, mac is gunna put up a large screen in the gym and have all the bars open and stuff on campus for people to come watch, but no tickets
- tickets are available for the stadium online tho (its done through vanier cup, not the uni's so we get no money or tickets)
- i put a link up online and some info about it for students who come to our website looking for tickets
- put on our FB and twitter too
- posted in com journal
tiger-cats
- they advanced to the grey cup so i put that on our website/facebook/twitter to support them
debbie asked to to send a pic to both brad and mark showing our website stuff to show them out support.. make us look good i guess haha. i sent them both a nice 'thank you' email and let them know we helped promote the teams success through our pages.
elevator board
- sabbu didnt do the boards last year, she only did a few. i did the Christmas one, including the elves. i made a com journal post, please read -- i decided to make that decision bc I do not think debbie will appreciate us making elves like on our shifts when the board is already done, it will probably be seen as slacking since we are spending our shifts making elves that are not needed. however, since i love that some staff want to be involved, im super happy to include them in they make their own and provide them to me/you to put on the board for them.
Go transit notice
- put on website
- debbie said for you to make sure it gets on the powerpoint tomorrow, if you want, email them back and ask them if they have a diff powerpoint document to send u instead of the one they provided (bc its too large for the powerpoint), that way u can use a nice picture they send u vs. just making a slide with text on it
Cineplex
- updated info for new tickets on website--> thank you for letting me know :)
updated hours of operation on our website
DANA-----> see debbie tomorrow***
Mon Nov 24 - mikayla
MITCHELL BOWL
-cheque rec done - given to debbie
MAROONS FORMAL
-tickets were sold out of order, just a heads up, but we aren't missing any other than those two that you guys mentioned at the meeting
CINEPLEX
-we're now using the new tickets
FRIDAY HOURS
-talked to debbie about us working in the morning on friday, she said she will talk to you when you get in. basically if you want the day off, then i will work the morning shift. but if youre okay with working in the morning, then she said she would rather just have you work and me have the day off because we dont need two people in the morning
ELVES
-CSRs saw the elves on the boards and asked to be made into elves too - ive been trying to figure out where sabbu got the elves from
POWERPOINT
-updated
EXAM SCHEDULE
-ryan has a copy of the exam sched if you want to see the days youre working!
VANIER
-havent heard anything from ath & rec just yet - if you hear something on your shift can you let me know asap?!
-cheque rec done - given to debbie
MAROONS FORMAL
-tickets were sold out of order, just a heads up, but we aren't missing any other than those two that you guys mentioned at the meeting
CINEPLEX
-we're now using the new tickets
FRIDAY HOURS
-talked to debbie about us working in the morning on friday, she said she will talk to you when you get in. basically if you want the day off, then i will work the morning shift. but if youre okay with working in the morning, then she said she would rather just have you work and me have the day off because we dont need two people in the morning
ELVES
-CSRs saw the elves on the boards and asked to be made into elves too - ive been trying to figure out where sabbu got the elves from
POWERPOINT
-updated
EXAM SCHEDULE
-ryan has a copy of the exam sched if you want to see the days youre working!
VANIER
-havent heard anything from ath & rec just yet - if you hear something on your shift can you let me know asap?!
Friday, November 21, 2014
fri nov 21 - mikayla
MITCHELL BOWL
-gave Mark an update & hes picking up the tickets at 4pm
-gathered everything for him, counted tickets. also gave him cheque for yates
CHEQUES
-picked up cheques for rock without boarders & humanities formal
-they have all been notified
-gave Mark an update & hes picking up the tickets at 4pm
-gathered everything for him, counted tickets. also gave him cheque for yates
CHEQUES
-picked up cheques for rock without boarders & humanities formal
-they have all been notified
nov 22 - dana
rock without borders
- Responded to her and broke down the entire sales (i.e., how many tickets we sold at which prices, the totals of each, the grand total, and the commission stuff). I gave her our extension in case she has any further questions and i said we're happy to go through it again with her when she comes to grab the cheque. i will check for it at accounting later today
Did the Christmas board, we should start planning the Jan board bc we need to do that asap when we return from the break
gave mark update
cineplex
- bringing them down today. Bundle 1 (labeled) is to be put in the top safe. the rest are to be put in the part of the safe that holds to float change (the small tiny safe at the bottom). There is a note on bundle 1 that states "do not put out until current inventory is sold out and tell debbie ASAP so she can change RMS for new tickets"----- so before you put them out call debbie and tell her so she can change the RMS before the CSRs sell any.
Things to do today
- First: make a "gift ideas" thingy for the christmas board--> like, you can go online and get a stocking picture offline and print it out at underground and then put a bunch of our logo's coming out of the top (like our event tickets, cineplex, etc) to promote our tickets (i already got all our transportation stuff on it to promote our transit tickets). or, if you have a different idea to promote our event tickets on that board go ahead and do your idea, as long as we are promoting our event tickets in some way in a christmas theme (which is why i thought the stocking-stuffer one would be cool).
To do whenever we have time from here on out:
- IC manual: we need to start going through this (electronic copy online) to make changes and add anything that could help the ICs next year. this will take a long time so whenever you run out of things to do you work on this and you leave me a msg on the com journal letting me know where you left off. I will do the same. so we can work our way through the IC manual together (or, we dont have to tell each other where we left off, we can just both go through it at our won pace and make changes we want, that way, at the end, we have both gone through and added stuff to each section)... now that I think about it, that is probably best. so we will both have to work our way through it and make changes. by the end, we should have both gone through the entire thing once. you can start this today if you have time. ill be starting on monday (i ran out of time since the board took a while), i'm already here past the time i was supposed to leave.
- cleaning up around the storage areas (i.e., outside Debbie's office) to throw out stuff that is old and stuff that wont be used ever again bc its damaged or w.e
- Responded to her and broke down the entire sales (i.e., how many tickets we sold at which prices, the totals of each, the grand total, and the commission stuff). I gave her our extension in case she has any further questions and i said we're happy to go through it again with her when she comes to grab the cheque. i will check for it at accounting later today
Did the Christmas board, we should start planning the Jan board bc we need to do that asap when we return from the break
gave mark update
cineplex
- bringing them down today. Bundle 1 (labeled) is to be put in the top safe. the rest are to be put in the part of the safe that holds to float change (the small tiny safe at the bottom). There is a note on bundle 1 that states "do not put out until current inventory is sold out and tell debbie ASAP so she can change RMS for new tickets"----- so before you put them out call debbie and tell her so she can change the RMS before the CSRs sell any.
Things to do today
- First: make a "gift ideas" thingy for the christmas board--> like, you can go online and get a stocking picture offline and print it out at underground and then put a bunch of our logo's coming out of the top (like our event tickets, cineplex, etc) to promote our tickets (i already got all our transportation stuff on it to promote our transit tickets). or, if you have a different idea to promote our event tickets on that board go ahead and do your idea, as long as we are promoting our event tickets in some way in a christmas theme (which is why i thought the stocking-stuffer one would be cool).
To do whenever we have time from here on out:
- IC manual: we need to start going through this (electronic copy online) to make changes and add anything that could help the ICs next year. this will take a long time so whenever you run out of things to do you work on this and you leave me a msg on the com journal letting me know where you left off. I will do the same. so we can work our way through the IC manual together (or, we dont have to tell each other where we left off, we can just both go through it at our won pace and make changes we want, that way, at the end, we have both gone through and added stuff to each section)... now that I think about it, that is probably best. so we will both have to work our way through it and make changes. by the end, we should have both gone through the entire thing once. you can start this today if you have time. ill be starting on monday (i ran out of time since the board took a while), i'm already here past the time i was supposed to leave.
- cleaning up around the storage areas (i.e., outside Debbie's office) to throw out stuff that is old and stuff that wont be used ever again bc its damaged or w.e
Thursday, November 20, 2014
nov 20 - dana
pens
- talked to the front desk about this, thank you!
mark
- gave update
website
- put hours on it
rock without borders
- they got their tickets the day of the event from me :) as well as the forms that were filled out.
international student services
- called them, left a message, we wont hand these out until we hear back from them
charity ball
- called al and chatted about charity ball, slight changes to plans but all is well. i got the details and i will be there to present :D
did 2 POs with ryan, he didnt know how to do them lol
there wasn't much to do today :( good thing i came in half an hour early to do that cineplex stuff with debbie. that made up for the last half hour of my shift where i was trying to find little small stuff to do
- talked to the front desk about this, thank you!
mark
- gave update
website
- put hours on it
rock without borders
- they got their tickets the day of the event from me :) as well as the forms that were filled out.
international student services
- called them, left a message, we wont hand these out until we hear back from them
charity ball
- called al and chatted about charity ball, slight changes to plans but all is well. i got the details and i will be there to present :D
did 2 POs with ryan, he didnt know how to do them lol
there wasn't much to do today :( good thing i came in half an hour early to do that cineplex stuff with debbie. that made up for the last half hour of my shift where i was trying to find little small stuff to do
nov 20 - mikayla
MITCHELL BOWL
-emailed mark with an update
CAMPUS EVENTS INTERNAL TRANSFER
-email from debbie, saying a cheque rec had to be done.. im pretty sure this is completed and so i filed it in our binder
*the contracts on our desk are to be handed to the groups/services when their cheques come in. ive put them in envelopes and put them in the drawer with the other tickets & cheques
ROCK WITHOUT BORDERS
-where are the leftover tickets from this event?
PENCILS
-office clerk asked me about pens that we were ordering, i had no idea what she was talking about but they need to know which pens/boxes of pens you want to order so dont forget to do that :) i ordered about 5 whiteouts too cause we never seem to have any
INTERNATIONAL STUDENT SERVICES
-have to make them aware of the advertising contract
MEETING
-i put the closing time for tomorrow on the slideshow, and Felicia is putting it on a whiteboard!
-I started coming up with things to talk about at the meeting tomorrow.
-emailed mark with an update
CAMPUS EVENTS INTERNAL TRANSFER
-email from debbie, saying a cheque rec had to be done.. im pretty sure this is completed and so i filed it in our binder
*the contracts on our desk are to be handed to the groups/services when their cheques come in. ive put them in envelopes and put them in the drawer with the other tickets & cheques
ROCK WITHOUT BORDERS
-where are the leftover tickets from this event?
PENCILS
-office clerk asked me about pens that we were ordering, i had no idea what she was talking about but they need to know which pens/boxes of pens you want to order so dont forget to do that :) i ordered about 5 whiteouts too cause we never seem to have any
INTERNATIONAL STUDENT SERVICES
-have to make them aware of the advertising contract
MEETING
-i put the closing time for tomorrow on the slideshow, and Felicia is putting it on a whiteboard!
-I started coming up with things to talk about at the meeting tomorrow.
Wednesday, November 19, 2014
nov 19 - dana
hihihihihihihiiiiiiiiiii
Bulldogs
- he brought 300 as you said, i counted them, put out the little schedules he brought at the windows, and put up the poster. also added to our contract and debbie's.
- she came after i called her, all is good, thanks for the note!
- left a com journal post for CSRs so they know that the tiny schedules in those stands are in the storage closet if they need to refill them at any point
- emailed soji kim after she grabbed her tickets and told her that if she wants to do the same again in the future, to let us know and we can contact our rep and get her a block of specific tickets so that she doesnt have to go to the box office (it saves her a trip and it ensures all her seats with be together). i forgot to tell her this when she came by. feel free to review the email so u can say the same to anyone else who ever contacts us for large amounts of tickets.
TV ad
- there is an email for another TV ad, flagged it and marked it as unread for you (i feel it is best i leave these types of things for u since u handle them, and it is easier if i let you handle it the way you'd like rather than me starting the conversation on our behalf).
campus events
- gave them a ticket update for all their current tickets
internal transfer
- paint party, made 1 math error (a subtraction error lol) on that so i fixed it and gave it back to debbie for approval (oops).
updated mark via. email
the contracts on our desk--idk
Bulldogs
- he brought 300 as you said, i counted them, put out the little schedules he brought at the windows, and put up the poster. also added to our contract and debbie's.
- she came after i called her, all is good, thanks for the note!
- left a com journal post for CSRs so they know that the tiny schedules in those stands are in the storage closet if they need to refill them at any point
- emailed soji kim after she grabbed her tickets and told her that if she wants to do the same again in the future, to let us know and we can contact our rep and get her a block of specific tickets so that she doesnt have to go to the box office (it saves her a trip and it ensures all her seats with be together). i forgot to tell her this when she came by. feel free to review the email so u can say the same to anyone else who ever contacts us for large amounts of tickets.
TV ad
- there is an email for another TV ad, flagged it and marked it as unread for you (i feel it is best i leave these types of things for u since u handle them, and it is easier if i let you handle it the way you'd like rather than me starting the conversation on our behalf).
campus events
- gave them a ticket update for all their current tickets
internal transfer
- paint party, made 1 math error (a subtraction error lol) on that so i fixed it and gave it back to debbie for approval (oops).
updated mark via. email
the contracts on our desk--idk
nov 19 morning - mikayla
not much to do today...
CHEQUE RECS
-for hummers formal, yates cup and doctors w/o borders approved by debbie
-handed into accounting
SOCS
-haven't heard back yet
MITCHELL BOWL
-updated mark
-Debbie asked for a social media push on this
CARSHARE
-theyre bringing more next week
BULLDOGS
-Zach hasn't come in yet, he said he will be coming around 12:30!!
-when the tickets do come in, i need you to set aside 60 for Sooji Kim!! i left a note at our desk with her contact info. she wants to come in today and buy 60 tickets!! please don't forget to get in touch with her as i promised someone would the second we got more vouchers.
CHEQUE RECS
-for hummers formal, yates cup and doctors w/o borders approved by debbie
-handed into accounting
SOCS
-haven't heard back yet
MITCHELL BOWL
-updated mark
-Debbie asked for a social media push on this
CARSHARE
-theyre bringing more next week
BULLDOGS
-Zach hasn't come in yet, he said he will be coming around 12:30!!
-when the tickets do come in, i need you to set aside 60 for Sooji Kim!! i left a note at our desk with her contact info. she wants to come in today and buy 60 tickets!! please don't forget to get in touch with her as i promised someone would the second we got more vouchers.
Tuesday, November 18, 2014
nov 18 - mikayla
MITCHELL BOWL
-updated mark
SOCS FROST WEEK
-sent the frost week planner an email, as that was the only form of contact info on their website! hopefully we hear back from her soon. I'm going to email other people from the society, just in case she doesnt check the frost week email too often, that way maybe word will get back to her that we're interested in working with them
MSU CALENDAR
-good idea!! i forgot about that
BULLDOGS
-Zach should be coming in before noon to bring 300 more vouchers
-there is a girl i met with today who wants 60 tickets. ive arranged to get in touch with her once we have tickets. ill leave an update about this in tomorrows post!
MONTHLY HSR
-we got december monthly passes!
POWERPOINT
-updated
-updated mark
SOCS FROST WEEK
-sent the frost week planner an email, as that was the only form of contact info on their website! hopefully we hear back from her soon. I'm going to email other people from the society, just in case she doesnt check the frost week email too often, that way maybe word will get back to her that we're interested in working with them
MSU CALENDAR
-good idea!! i forgot about that
BULLDOGS
-Zach should be coming in before noon to bring 300 more vouchers
-there is a girl i met with today who wants 60 tickets. ive arranged to get in touch with her once we have tickets. ill leave an update about this in tomorrows post!
MONTHLY HSR
-we got december monthly passes!
POWERPOINT
-updated
nov 18 - dana
tv screens
- i replied to victoria about the TV screen ad. I wanted to reply this morning bc we had already waited long enough, that email was from last weeks oops lol
website
- went through all pages, made sure no links were broken, removed any old notices from different pages
- MSU online calendar: added all events that we have going on, including a post for every single bulldogs home game from here until april 18th (their last game)
bulldogs
- coming on wednesday to bring more tickets
- this friday they are playing toronto and are having a country night, so im gunna promote that
- the friday after next they are playing toronto again and are having a "military appreciation night" in support of the Marcus Cirillo Trust, where a special themed jersey will be worn and auctioned post-game
- we need to push these two events. I promoted the country theme night for this Friday, but we should promote it again on like wednesday or thursday too just in case.
- then next week we can start promoting the cirillo one for Nathan Cirillo's son.
December elevator board
- i'm thinking white background paper bc all the things i posting on the board are red and green and mixed colours so i think if we have any colored background it would be too much and things wouldn't stand out
- prepared some stuff for this and put it in the binder for when we do the board
charity ball
- someone came to the desk and told the stuff something about charity ball, but im disregarding it bc they didnt come to us and idk who that person was who went to the desk and talked to our staff about ticket release. i tried calling Al to get another update directly from him but he was out of his office. i emailed him instead. i told the staff not to tell customers "campus events doesn't know anything yet" because that's not true... Al knows whats going on he told me over the phone he was getting them over the weekend or early this week and then will decide on a release date afterwards. so i dont really know why our staff were told that campus events doing know when they are getting tickets or anything looool. oh wells. Al shall confirm
- ran into al, he confirmed not to tell students that information and just to keep saying campus events has not decided on a release date yet
- made a com journal post for staff and called the staff directly (those who were currently working)
athletics and rec
- gave mark an update at 11:00am exactly.
- make sure you call him before u leave and leave him another msg, i left him a phone msg with the date and time and ticket count. my bad for forgetting last night. debbie did it for me tho, i got ryan to ask her for me since i was in class and forget. so everything with that worked out!
Thursday
- meeting for frost week scheduled for 12:45-1:15 next Thursday with you me and Debbie (im coming in early for this)
i left you a note from debbie on the desk about socs, please make sure you do that for her :)
- i replied to victoria about the TV screen ad. I wanted to reply this morning bc we had already waited long enough, that email was from last weeks oops lol
website
- went through all pages, made sure no links were broken, removed any old notices from different pages
- MSU online calendar: added all events that we have going on, including a post for every single bulldogs home game from here until april 18th (their last game)
bulldogs
- coming on wednesday to bring more tickets
- this friday they are playing toronto and are having a country night, so im gunna promote that
- the friday after next they are playing toronto again and are having a "military appreciation night" in support of the Marcus Cirillo Trust, where a special themed jersey will be worn and auctioned post-game
- we need to push these two events. I promoted the country theme night for this Friday, but we should promote it again on like wednesday or thursday too just in case.
- then next week we can start promoting the cirillo one for Nathan Cirillo's son.
December elevator board
- i'm thinking white background paper bc all the things i posting on the board are red and green and mixed colours so i think if we have any colored background it would be too much and things wouldn't stand out
- prepared some stuff for this and put it in the binder for when we do the board
charity ball
- someone came to the desk and told the stuff something about charity ball, but im disregarding it bc they didnt come to us and idk who that person was who went to the desk and talked to our staff about ticket release. i tried calling Al to get another update directly from him but he was out of his office. i emailed him instead. i told the staff not to tell customers "campus events doesn't know anything yet" because that's not true... Al knows whats going on he told me over the phone he was getting them over the weekend or early this week and then will decide on a release date afterwards. so i dont really know why our staff were told that campus events doing know when they are getting tickets or anything looool. oh wells. Al shall confirm
- ran into al, he confirmed not to tell students that information and just to keep saying campus events has not decided on a release date yet
- made a com journal post for staff and called the staff directly (those who were currently working)
athletics and rec
- gave mark an update at 11:00am exactly.
- make sure you call him before u leave and leave him another msg, i left him a phone msg with the date and time and ticket count. my bad for forgetting last night. debbie did it for me tho, i got ryan to ask her for me since i was in class and forget. so everything with that worked out!
Thursday
- meeting for frost week scheduled for 12:45-1:15 next Thursday with you me and Debbie (im coming in early for this)
i left you a note from debbie on the desk about socs, please make sure you do that for her :)
Monday, November 17, 2014
nov 17 - dana
athletic and rec
- updated website
- updates float and EOD
Float and EOD
- updated everything on these things
website
- removed old stuff that ended this past weekend
paint party
- did internal transfer (since there was little for me to do Debbie said I could finish it for you). gave to debbie, waiting for approval back. if she returns this while your in tomorrow go ahead and make the copies and finish it off (i.e., give to accounting)
community carshare
- got them directions to the student centre
- Laura will be dropping off more brochures for us yaaay
Liasion office
- went to the liason office for Debbie and asked them for the dates of all their events (i.e., events where students come from highschool to see mac and learn about our programs and do tours) so we can prepare accordingly for those days so our staff can help direct people where to go for different things.
- they weren't helpful really.. they said they always keep us in the loop (untrue) and told me to just look online lol... so we will just have to stay on top of this
- mark break tours is something we will have to plan for, and there is some event in may
went on a mini-hunt for debit credit rolls, got some, brought them down stairs
- updated website
- updates float and EOD
Float and EOD
- updated everything on these things
website
- removed old stuff that ended this past weekend
paint party
- did internal transfer (since there was little for me to do Debbie said I could finish it for you). gave to debbie, waiting for approval back. if she returns this while your in tomorrow go ahead and make the copies and finish it off (i.e., give to accounting)
community carshare
- got them directions to the student centre
- Laura will be dropping off more brochures for us yaaay
Liasion office
- went to the liason office for Debbie and asked them for the dates of all their events (i.e., events where students come from highschool to see mac and learn about our programs and do tours) so we can prepare accordingly for those days so our staff can help direct people where to go for different things.
- they weren't helpful really.. they said they always keep us in the loop (untrue) and told me to just look online lol... so we will just have to stay on top of this
- mark break tours is something we will have to plan for, and there is some event in may
went on a mini-hunt for debit credit rolls, got some, brought them down stairs
nov 17 - mik
A&R
-Mark came by on friday, i was still here so i just gave him all the tickets and had him sign off on everything
-Mitchell Bowl tickets are on sale! the game is this saturday at 4pm
-$20 each and we need to update them every day on sales
-take a look at the checklist to see what i did for it :)
POWERPOINT
-updated
UPDATES
-if you can finish updating the float sheet, and the end of day sheet, that would be greeeaaat :) float sheet is open already
PAINT PARTY
-Debbie asked me to reconcile this, i ran out of time but i started the document! i can finish it tomorrow
YATES CUP
-reconciled, given to debbie
BULLDOGS
-still haven't heard from Zach, Debbie has tried getting in touch with him, too
COMMUNITY CARSHARE
-theres an email from them i left it for you :)
-Mark came by on friday, i was still here so i just gave him all the tickets and had him sign off on everything
-Mitchell Bowl tickets are on sale! the game is this saturday at 4pm
-$20 each and we need to update them every day on sales
-take a look at the checklist to see what i did for it :)
POWERPOINT
-updated
UPDATES
-if you can finish updating the float sheet, and the end of day sheet, that would be greeeaaat :) float sheet is open already
PAINT PARTY
-Debbie asked me to reconcile this, i ran out of time but i started the document! i can finish it tomorrow
YATES CUP
-reconciled, given to debbie
BULLDOGS
-still haven't heard from Zach, Debbie has tried getting in touch with him, too
COMMUNITY CARSHARE
-theres an email from them i left it for you :)
Friday, November 14, 2014
fri nov 14 - mikayla
CAMPUS EVENTS
-updated Al with all ticket numbers
A&R
-updated Mark and left all tickets and cheques & contracts for him to pick up at the desk from yates, semi final game (nov 15) and nov 8th game vs ottawa - Charlotte is working and in charge of giving these to mark/melanie
BULLDOGS
-emailed Zach, we need more bulldogs tickets ASAP - he didn't answer his phone
HUMANITIES FORMAL
-cheque rec done and given to debbie
BOLLYWEEN
-threw out
POWERPOINT
-updated
-next week i want to make a bulldogs slide
-updated Al with all ticket numbers
A&R
-updated Mark and left all tickets and cheques & contracts for him to pick up at the desk from yates, semi final game (nov 15) and nov 8th game vs ottawa - Charlotte is working and in charge of giving these to mark/melanie
BULLDOGS
-emailed Zach, we need more bulldogs tickets ASAP - he didn't answer his phone
HUMANITIES FORMAL
-cheque rec done and given to debbie
BOLLYWEEN
-threw out
POWERPOINT
-updated
-next week i want to make a bulldogs slide
nov 14 - dana
hi hi hi hih i hi hi !!!!
Football
- Gave mark an update at 11ish
- did a push on FB and twitter
pocked guides
- went to see Dave and discuss the changes Debbie wants done
elevator board
- done!!
website
- updated
charity ball
- tickets on sale next week (i called al for into)
- 700 pre sale tickets at 30$
- 1300 reg. tickets at 40
- im going to discuss this stuff at the meeting which is why i called him to try getting ahead of everything so we can prepare staff
before you leave make sure you
- give mark and update -- i called him, he is expecting a call from you. he is also going to come pick up the tickets at 5 today, make sure you prepare the staff to do the ticket pick-up thingy for 5.
- move all paint party tickets to red-- take from green put on red, add all the tickets from the safe to red -- all tickets need to be on red so that any students tonight and all day tomorrow will be able to guy tickets and the staff wont have to worry about running out if you give a lot
- Debbie would like you to do the cheque rec for humanities
- while talking to Al on the phone he asked for ticket counts for everything (paint party, july talk, craig cardiff) -- i gave him these. he asked for another update from you before you leave today (you can email him these numebrs)
Football
- Gave mark an update at 11ish
- did a push on FB and twitter
pocked guides
- went to see Dave and discuss the changes Debbie wants done
elevator board
- done!!
website
- updated
charity ball
- tickets on sale next week (i called al for into)
- 700 pre sale tickets at 30$
- 1300 reg. tickets at 40
- im going to discuss this stuff at the meeting which is why i called him to try getting ahead of everything so we can prepare staff
before you leave make sure you
- give mark and update -- i called him, he is expecting a call from you. he is also going to come pick up the tickets at 5 today, make sure you prepare the staff to do the ticket pick-up thingy for 5.
- move all paint party tickets to red-- take from green put on red, add all the tickets from the safe to red -- all tickets need to be on red so that any students tonight and all day tomorrow will be able to guy tickets and the staff wont have to worry about running out if you give a lot
- Debbie would like you to do the cheque rec for humanities
- while talking to Al on the phone he asked for ticket counts for everything (paint party, july talk, craig cardiff) -- i gave him these. he asked for another update from you before you leave today (you can email him these numebrs)
nov 13 - dana
humanities
- website updated
bulldogs
- confirmed with debbie that none were dropped off
community care
- call and ask for more brochures *****
rock without borders
- reconciled, gave to debbie for approval
- updated on website
cineplex
- update debbie
- got more from her
- website updated
bulldogs
- confirmed with debbie that none were dropped off
community care
- call and ask for more brochures *****
rock without borders
- reconciled, gave to debbie for approval
- updated on website
cineplex
- update debbie
- got more from her
Thursday, November 13, 2014
nov 13 - mikayla
HUMANITIES FORMAL
-tickets came right at 11:30 - people were waiting in line from 10:15. it was crazy. they sold out right away so ive put up signs, tweeted and put it on fb - just need you to put it on the website :)
-also added to contract
A&R
-cheque rec for last game vs ottawa submitted to accounting!!
-sent mark an email with Yates update & asked about getting the leftover tickets from guelphs sales
CAMPUS EVENTS
-sent an update to Lucas from Campus Events about July Talk and paint party
LINKED IN
...didnt know we had one lol oops
BULLDOGS
-im guessing Zach didnt come by with bulldog tickets?
COMMUNITY CARSHARE
-call about getting more brochures (if you have time - this isnt too urgent, but we are out)
LEFTOVER TICKETS/CHEQUES
-called/emailed ppl to pick up their extra tickets and cheques again
-campus events for yuk yuks pickup; red cross; bollyween; screemers (need to add a ticket contract)
-bollyween can be destroyed & thrown out - others didnt respond
ROCK WITHOUT BORDERS
-Jasreen emailed saying that someone named Kimia will be coming to pick up the tickets and forms tomorrow.feel free to read the email i sent her back explaining how everything works
-she also made a comment about picking up the cheque but ill inform her of the way it works
-these tickets need to be reconciled tomorrow morning - im going to give her our hours for fridays
CINEPLEX
-check these tickets tomorrow morning and see what we've got in the safe!! let debbie know what the situation is with that
-tickets came right at 11:30 - people were waiting in line from 10:15. it was crazy. they sold out right away so ive put up signs, tweeted and put it on fb - just need you to put it on the website :)
-also added to contract
A&R
-cheque rec for last game vs ottawa submitted to accounting!!
-sent mark an email with Yates update & asked about getting the leftover tickets from guelphs sales
CAMPUS EVENTS
-sent an update to Lucas from Campus Events about July Talk and paint party
LINKED IN
...didnt know we had one lol oops
BULLDOGS
-im guessing Zach didnt come by with bulldog tickets?
COMMUNITY CARSHARE
-call about getting more brochures (if you have time - this isnt too urgent, but we are out)
LEFTOVER TICKETS/CHEQUES
-called/emailed ppl to pick up their extra tickets and cheques again
-campus events for yuk yuks pickup; red cross; bollyween; screemers (need to add a ticket contract)
-bollyween can be destroyed & thrown out - others didnt respond
ROCK WITHOUT BORDERS
-Jasreen emailed saying that someone named Kimia will be coming to pick up the tickets and forms tomorrow.feel free to read the email i sent her back explaining how everything works
-she also made a comment about picking up the cheque but ill inform her of the way it works
-these tickets need to be reconciled tomorrow morning - im going to give her our hours for fridays
CINEPLEX
-check these tickets tomorrow morning and see what we've got in the safe!! let debbie know what the situation is with that
Wednesday, November 12, 2014
nov 12 - dana
mark
- update on football
- told them their cheque is ready and tickets in the cabinet
humanities
- put out tickets -- will put out more before I leave for the night
- gave update
- website done
- got ticket 28, added to contract
ROCK WITHOUT BOARDERS -- PULL TOMORROW (wed) AFTERNOON FOR PICK UP
linkedin
- went on and updated out stuff bc it was way outdated and not representing the MSU, had to fix that.
maroons
- provided an update
- updated website with poster, took forever since it was formatted weird and even when i used paint it didnt fully work
pocket map
- talked to dave about changes
ticats
- updated website with notice
debit/credit machine went weird and stopped working, i reset it but it took a while to remember how to do it lol
- update on football
- told them their cheque is ready and tickets in the cabinet
humanities
- put out tickets -- will put out more before I leave for the night
- gave update
- website done
- got ticket 28, added to contract
ROCK WITHOUT BOARDERS -- PULL TOMORROW (wed) AFTERNOON FOR PICK UP
- went on and updated out stuff bc it was way outdated and not representing the MSU, had to fix that.
maroons
- provided an update
- updated website with poster, took forever since it was formatted weird and even when i used paint it didnt fully work
pocket map
- talked to dave about changes
ticats
- updated website with notice
debit/credit machine went weird and stopped working, i reset it but it took a while to remember how to do it lol
wed nov 12 - mikayla
TICATS
- Brad emailed & said they are almost sold out of ticat tickets therefore we wont be getting any for the upcoming game
HUMMERS FORMAL
-Lauren M pointed out that the ticket info sheet has a spot for ticket 28, but we didnt get ticket 28 - i emailed raphaela about this so she knows
-advertising done - just need you to put on website :)
-tickets were locked in debbies office and we needed more. victoria, marn and i basically broke in and got the tickets to add downstairs - the rest of the tickets are in marns office just in case but i think we're stocked up enough for the day - if you want to check before the end of your shift to see what we need then you can grab from Marn, shes in til 4:30pm. she also made debbie aware that she has the tickets.
MAROONS FORMAL
-added pdf poster to pp
YATES CUP
-emailed mark with an update, if you want to email him at the end of your shift too, thats probably good
BULLDOGS
-Zach called and he may come during your shift to drop off more tickets if has a chance to do so on his lunch break!
- Brad emailed & said they are almost sold out of ticat tickets therefore we wont be getting any for the upcoming game
HUMMERS FORMAL
-Lauren M pointed out that the ticket info sheet has a spot for ticket 28, but we didnt get ticket 28 - i emailed raphaela about this so she knows
-advertising done - just need you to put on website :)
-tickets were locked in debbies office and we needed more. victoria, marn and i basically broke in and got the tickets to add downstairs - the rest of the tickets are in marns office just in case but i think we're stocked up enough for the day - if you want to check before the end of your shift to see what we need then you can grab from Marn, shes in til 4:30pm. she also made debbie aware that she has the tickets.
MAROONS FORMAL
-added pdf poster to pp
YATES CUP
-emailed mark with an update, if you want to email him at the end of your shift too, thats probably good
BULLDOGS
-Zach called and he may come during your shift to drop off more tickets if has a chance to do so on his lunch break!
Tuesday, November 11, 2014
tues nov 11 - mikayla
YATES CUP
-counted tickets (500) and they're downstairs
CONTRACTS
-filed away contracts that were at the desk
JULY TALK
-tickets are out at the desk
-advertising all done!!
HUMMERS FORMAL
-Lauren M has been notified about tickets going on sale at 8am tomorrow
-tickets are in and comm jounral updated
-advertising will be done in the morning on wed
POWERPOINT
-updated
FOOD DONATION BOX
-now at the desk
for wed:
-talk to brad about ticats playoffs
nov 11 - dana
there are contracts all over the desk lol. the july talk one we still need, but there is a poppie contract and the 2 finished advertisment contracts which arent from me, idk what to do with them so please put them where they belong once ur finished with them so we dont lose them (I dont wanna move your stuff in case you need it still for anything)
july talk
- got the tickets from debbie
- look at checklist
- asked al for a second sheet of the reg/green/yellow descriptions so we can have 1 per window
- i did everything except pp, boards, FB/Twitter because the release time is at noon, i'm waiting to see campus events post something online about it because i put anything online myself. when your in can you check to see if they have released it yet? if so, go ahead and do PP, boards, FB/Twitter.
- im also waiting on a poster from them, which ill probably grab when they release it on FB.
- made envelopes for tickets for desk.They are in the safe, they need to be brought out to red/green once u start at noon.
- read my com journal post to see what else i did for the CSRs for these tickets
- printed out new float sheets, updated it.
humanities formal
- came in at 11:15 near the end of my shift. i got all the stuff and started the checklist. she is bringing the tickets later
- a board was done by me yesterday we just need to add the info now. or feel free to make a new one bc there isnt much room for humanities formal where i put it lol, i ran outta room.
- RELEASE DATE IS TOMORROW MORNING -- you need to contact the staff and prepare the tickets in the safe. text red opener. put note with tickets (put them in an envelope) and on the note just write the CSR's name that is opening tomorrow morning so that no one takes them tonight.
- advertising is all done tomorrow. look at the checklist to see what is left to do for tomorrow (nothing else can be done today until release tomorrow).
- poster is saved to our pictures folder
TO DO on your shift:
- all advertising for july talk (facebook, twitter, boards)
- put out july talk tickets as soon as you start ur shift since they've been released at 12:00.
- humanities formal - prepare tickets for 8am release
food donation box coming tomorrow!
got the pens!
july talk
- got the tickets from debbie
- look at checklist
- asked al for a second sheet of the reg/green/yellow descriptions so we can have 1 per window
- i did everything except pp, boards, FB/Twitter because the release time is at noon, i'm waiting to see campus events post something online about it because i put anything online myself. when your in can you check to see if they have released it yet? if so, go ahead and do PP, boards, FB/Twitter.
- im also waiting on a poster from them, which ill probably grab when they release it on FB.
- made envelopes for tickets for desk.They are in the safe, they need to be brought out to red/green once u start at noon.
- read my com journal post to see what else i did for the CSRs for these tickets
- printed out new float sheets, updated it.
humanities formal
- came in at 11:15 near the end of my shift. i got all the stuff and started the checklist. she is bringing the tickets later
- a board was done by me yesterday we just need to add the info now. or feel free to make a new one bc there isnt much room for humanities formal where i put it lol, i ran outta room.
- RELEASE DATE IS TOMORROW MORNING -- you need to contact the staff and prepare the tickets in the safe. text red opener. put note with tickets (put them in an envelope) and on the note just write the CSR's name that is opening tomorrow morning so that no one takes them tonight.
- advertising is all done tomorrow. look at the checklist to see what is left to do for tomorrow (nothing else can be done today until release tomorrow).
- poster is saved to our pictures folder
TO DO on your shift:
- all advertising for july talk (facebook, twitter, boards)
- put out july talk tickets as soon as you start ur shift since they've been released at 12:00.
- humanities formal - prepare tickets for 8am release
food donation box coming tomorrow!
got the pens!
Monday, November 10, 2014
nov 10 - dana
football (mac)
- website done
maroons formal
- board done
Hummers
- added them to the board with a sign saying coming soon -- so we just need to put the info in (ticket price, type of tickets, etc).
rock without borders
- RMS
- text staff tn and morning.
- informed staff
- com journal post done
- when I come in tomorrow ill remove the old price :)
ticat update
- made notice on website and board and com journal
July talk
- started stuff for this (such as float sheet and a template for the website) so that when he drops off the stuff i can just hammer out a lot of the checklist and get it out of the way so you have less to do tomorrow morning when the other new tickets come in
P.S. whenever you update a float sheet print out like 10 of them or so bc the staff need them to make their lives easier lol. unless u know that the following day your getting another new ticket, then either 1) wait a day to print them until you add the new ticket or 2) if you know what the new ticket is exactly you can just add it a day early and print it out on the spot for the staff. I printed out your new float sheet and put it downstairs.
To do:
- follow up with brad about playoff tickets on Wednesday if he does not contact us first (debbie will be away this day)
- website done
maroons formal
- board done
Hummers
- added them to the board with a sign saying coming soon -- so we just need to put the info in (ticket price, type of tickets, etc).
rock without borders
- RMS
- text staff tn and morning.
- informed staff
- com journal post done
- when I come in tomorrow ill remove the old price :)
ticat update
- made notice on website and board and com journal
July talk
- started stuff for this (such as float sheet and a template for the website) so that when he drops off the stuff i can just hammer out a lot of the checklist and get it out of the way so you have less to do tomorrow morning when the other new tickets come in
P.S. whenever you update a float sheet print out like 10 of them or so bc the staff need them to make their lives easier lol. unless u know that the following day your getting another new ticket, then either 1) wait a day to print them until you add the new ticket or 2) if you know what the new ticket is exactly you can just add it a day early and print it out on the spot for the staff. I printed out your new float sheet and put it downstairs.
To do:
- follow up with brad about playoff tickets on Wednesday if he does not contact us first (debbie will be away this day)
nov 7 - mikayla
MAROON FORMAL
-tickets are in! theyre in the safe and i put some out in the red til. im going to do the advertising for it on monday morning
SCREEMERS
-cheque is in
-emailed the contact to let them know, and i put the cheque in the drawer with the tickets to be picked up
-just needs a contract** ill add this Monday
MAC FOOTBALL
-45 tickets left as of 3:50pm
-I left mark a msg saying the tickets can be picked up by him or melanie
-Scott and Alessia have both been made aware of this and a ticket pick up form has been brought down to the desk
ROCK WITHOUT BORDERS
-just wanted to confirm that we're leaving the tickets on sale until wednesday, correct?
-i sent her a ticket update
POPPIES
-we need another poppy box so I called Cheryl and left her a voicemail, I'm going to follow up with her closer to the end of my shift, and if still nothing then ill deal with it on Monday.
TV ADS
-School of the Arts has two slides that they want running for next week
-she gave me the account numbers to do the payment, so the payment is done annnnd the slides are up and going for next week!!
-answered emails
-tickets are in! theyre in the safe and i put some out in the red til. im going to do the advertising for it on monday morning
SCREEMERS
-cheque is in
-emailed the contact to let them know, and i put the cheque in the drawer with the tickets to be picked up
-just needs a contract** ill add this Monday
MAC FOOTBALL
-45 tickets left as of 3:50pm
-I left mark a msg saying the tickets can be picked up by him or melanie
-Scott and Alessia have both been made aware of this and a ticket pick up form has been brought down to the desk
ROCK WITHOUT BORDERS
-just wanted to confirm that we're leaving the tickets on sale until wednesday, correct?
-i sent her a ticket update
POPPIES
-we need another poppy box so I called Cheryl and left her a voicemail, I'm going to follow up with her closer to the end of my shift, and if still nothing then ill deal with it on Monday.
TV ADS
-School of the Arts has two slides that they want running for next week
-she gave me the account numbers to do the payment, so the payment is done annnnd the slides are up and going for next week!!
-answered emails
mon nov 10 - mikayla
allllrighty so my friday post didnt save/publish but i got so much done lol yet i cant remember what i did...
anyways, here's what's been done today:
1. YATES CUP TICKETS ARE IN. theyre on sale, i started a checklist for it, so whatever i dont finish if you could do, that would be great! (i didnt touch the website for sure)
there are more tickets available if we need!! so we started with 500 annnnd once that runs low we need to talk to mark, so keep checking that throughout your shift :)
2. MAROONS FORMAL
-advertising is done - waiting on pdf/jpeg for the powerpoint*
-emily came by and gave me the account number for the $$ to be transferred to :)
3. Nov 8th football game - cheque rec done & with debbie- tickets were never picked up last week
4. POPPIES
-Cheryl is going to bring more around noon - debbie talked to her and dealt with that because i couldnt get a hold of her when i was in on friday
5. Raphaela from Mac Hummers wants to sell tickets to their formal through us and they need to be out on wednesday, she is coming at 12:30 on tuesday (tomorrow) during my shift, so hopefully things wont be too hectic and i can get everything done for those tickets tuesday. if not, im in wed morning so that shouldnt be a problem
anyways, here's what's been done today:
1. YATES CUP TICKETS ARE IN. theyre on sale, i started a checklist for it, so whatever i dont finish if you could do, that would be great! (i didnt touch the website for sure)
there are more tickets available if we need!! so we started with 500 annnnd once that runs low we need to talk to mark, so keep checking that throughout your shift :)
2. MAROONS FORMAL
-advertising is done - waiting on pdf/jpeg for the powerpoint*
-emily came by and gave me the account number for the $$ to be transferred to :)
3. Nov 8th football game - cheque rec done & with debbie- tickets were never picked up last week
4. POPPIES
-Cheryl is going to bring more around noon - debbie talked to her and dealt with that because i couldnt get a hold of her when i was in on friday
5. Raphaela from Mac Hummers wants to sell tickets to their formal through us and they need to be out on wednesday, she is coming at 12:30 on tuesday (tomorrow) during my shift, so hopefully things wont be too hectic and i can get everything done for those tickets tuesday. if not, im in wed morning so that shouldnt be a problem
Friday, November 7, 2014
nov 7 - dana
TV advertisements
- left the emails for you again since you were handling it well, i didnt wanna get in the way :)
maroons
- finished everything except
- boards (bc it isnt being released until monday, so this can be done monday morning)
- pp
- facebook and twitter (not doing this until monday too just in case we dont get the tickets today)
- ticket contract and information sheet are at desk. info sheet is in red's binder. just need to get the tickets in there. red will be selling these tickets only for now.
- they should be coming during your shift count tickets and put out on red with the info sheet that i already put in there,
- i emailed them some stuff that debbie asked me to email them since we were sure if this was discussed during ur meeting with them -- if it was i apologized to them in the email for repeating it all haha.
remembrance day ceremony info came today
- made notice and posted on board
FOOTBALL
- check numbers during your shift, if we are low, call mark and get more to last us until tomorrow game time
- i called mark and gave him his ticket update
we are gunna have weekly meetings for ICs every thursday during ur shift at 1:00pm starting next week :D
TO DO ON YOUR SHIFT FRIDAY
- count and put out the maroon tickets
- answer tv advertisement emails
- check numbers during your shift, if we are low, call mark and get more to last us until tomorrow game time
- poppies -- check if we are low and get more (i was gunna do this but i only have an hour long shift today bc out meeting took up the last hour of my shift, so i ran out of time)
TO DO ON YOUR MORNING SHIFT MONDAY
- finish maroons contract check list
- make maroons board, do powerpoint for maroons, and advertise on twitter and facebook
- left the emails for you again since you were handling it well, i didnt wanna get in the way :)
maroons
- finished everything except
- boards (bc it isnt being released until monday, so this can be done monday morning)
- pp
- facebook and twitter (not doing this until monday too just in case we dont get the tickets today)
- ticket contract and information sheet are at desk. info sheet is in red's binder. just need to get the tickets in there. red will be selling these tickets only for now.
- they should be coming during your shift count tickets and put out on red with the info sheet that i already put in there,
- i emailed them some stuff that debbie asked me to email them since we were sure if this was discussed during ur meeting with them -- if it was i apologized to them in the email for repeating it all haha.
remembrance day ceremony info came today
- made notice and posted on board
FOOTBALL
- check numbers during your shift, if we are low, call mark and get more to last us until tomorrow game time
- i called mark and gave him his ticket update
we are gunna have weekly meetings for ICs every thursday during ur shift at 1:00pm starting next week :D
TO DO ON YOUR SHIFT FRIDAY
- count and put out the maroon tickets
- answer tv advertisement emails
- check numbers during your shift, if we are low, call mark and get more to last us until tomorrow game time
- poppies -- check if we are low and get more (i was gunna do this but i only have an hour long shift today bc out meeting took up the last hour of my shift, so i ran out of time)
TO DO ON YOUR MORNING SHIFT MONDAY
- finish maroons contract check list
- make maroons board, do powerpoint for maroons, and advertise on twitter and facebook
Thursday, November 6, 2014
nov 6 - dana
tv advertisements
- left these emails for you
- you make the "paid advertising" box yourself on PP
paint party
- removed early bird from float sheet, website, board, RMS
Maroons
- did checklist, everything i could do without the tickets (left advertising alone bc i dont know if the event is a secret until ticket release or not.. and i dont wanna make any mistakes).
meeting with ryan, debbie, and david took about an hour and 20 minutes so i only have 40 minutes to work. thats why i didnt get much done
DANA -- CALL MARK
- left these emails for you
- you make the "paid advertising" box yourself on PP
paint party
- removed early bird from float sheet, website, board, RMS
Maroons
- did checklist, everything i could do without the tickets (left advertising alone bc i dont know if the event is a secret until ticket release or not.. and i dont wanna make any mistakes).
meeting with ryan, debbie, and david took about an hour and 20 minutes so i only have 40 minutes to work. thats why i didnt get much done
DANA -- CALL MARK
nov 6 - mikayla
MAROONS FORMAL
-met with emily & nicole, the social coordinators
-tickets and posters are still being printed, hopefully we get those tomorrow!
-contract is done and i will do what i can on the check list
-contract can be found in our top drawer :)
-contract can be found in our top drawer :)
-tickets go on sale MONDAY, so i will get that all together and put out on friday during my shift - ill explain everything for this event during our meeting today! if we dont have time to go over everything, we can talk on the phone later or whatever and you can relay the info to the guys at the meeting tomorrow incase questions arise that we arent around for.
OUA SEMI-FINALS
-Debbie has asked me to call Mark and see if it is possible to get more tickets in case ours start going quickly. Wooder let us know that A&R is actually worried about Saturday because they havent sold many tickets so far.. so we'll see what happens but I'm going to double check with Mark just in case
**-more tickets are available if we start to run low! he said to either get in touch with him or melanie when we need
**-more tickets are available if we start to run low! he said to either get in touch with him or melanie when we need
ROCK W/O BORDERS
-gave Jasreen an update on ticket sales
-i told Cody that we should hold on to all the waivers for this event, so i started a pile in the middle drawer at our desk! there is only one so far, but the RMS says we've sold three, SO im going to suggest to Jasreen to check with the students to make sure theyve signed waivers upon attending the event
SCHOOL OF ARTS TV AD
-email from school of the arts about advertising a slide for next week
-you can see what ive responded, she will hopefully come in today during your shift or tomorrow during one of our shifts to pay and bring in the contract!
-she also gave us the account number in the email that the payment will be coming from
-** i do not know where the "paid advertisement" thing is to put on the slide or if you made that yourself last time? if you could show be that would be greaaat :)
POWERPOINT
-ticats is hidden
CAW
-There is an envelope at the desk for EMILY HUNTER! couple things fell out of her prize before I gave it to her and I didnt realize til after - I already texted her haha so she knows to come get it :)
PEN ORDER
-emails from china i left for you!
2nd TV AD
-i emailed the girl (Mimi) regarding her advertisement, so dont worry about that :)
PAINT PARTY
-dont forget to check up on tickets to make sure early bird is done, as well as update the ads saying that we are now selling reg student tickets!
2nd TV AD
-i emailed the girl (Mimi) regarding her advertisement, so dont worry about that :)
PAINT PARTY
-dont forget to check up on tickets to make sure early bird is done, as well as update the ads saying that we are now selling reg student tickets!
Wednesday, November 5, 2014
nov 5 - dana
ti-cats
- called brad, asked him what he wants to do with ticket pickup
- he came by at 1:30
- gave him the tickets and his cheque (went and hunted that down)
- took ticats off boards and website
- please remove ticats from pp for now (hide slide for now bc we are getting playoff tickets--i talked to brad about this)
mac football
- called mark and updated him on ticket sales, he didn't pick up so i left him a msg
pocket guides
- emailed Dave about artwork, it looks good, waiting for Debbie's feedback though, i think we will be making more changes.
china emailed us about something for shipping but i dont know what he is asking so i am trying to figure that out lol.
twitter
- went on and did a LOT of following of mcmaster students lol, specifically undergrads. my clicker-finger hurts lol
- called brad, asked him what he wants to do with ticket pickup
- he came by at 1:30
- gave him the tickets and his cheque (went and hunted that down)
- took ticats off boards and website
- please remove ticats from pp for now (hide slide for now bc we are getting playoff tickets--i talked to brad about this)
mac football
- called mark and updated him on ticket sales, he didn't pick up so i left him a msg
pocket guides
- emailed Dave about artwork, it looks good, waiting for Debbie's feedback though, i think we will be making more changes.
china emailed us about something for shipping but i dont know what he is asking so i am trying to figure that out lol.
- went on and did a LOT of following of mcmaster students lol, specifically undergrads. my clicker-finger hurts lol
Nov 5 morning - mik
there wasnt much to do today but the twitter contest winner came to pick up her prize! :) Josee should come at some point today too, and Emily is actually the social coordinator for the Maroons who im meeting with tomorrow about formal tickets!! so ill give her that prize when i see her.
did a push for football on fb & twitter!!
annnd ticats are being taken off RMS at some point during your shift im assuming? or debbie will take care of it.
did a push for football on fb & twitter!!
annnd ticats are being taken off RMS at some point during your shift im assuming? or debbie will take care of it.
Tuesday, November 4, 2014
nov 4 - mikayla
updated slideshow! - added craig cardiff as well as adding the ticat update!
CAW
-twitter winner - Alicia Petrie
-fb winner - Emily Hunter
-desk draw - Josee Velez
they have been made aware and hopefully we'll hear from them soon!!
reconciled screemers tickets as well - it's with debbie :)
**dont forget to scroll down for notes from your shift :)
ALSO, quick reminder that we're meeting for a few mins on Thursday at 1:15pm :) this may change because i might be able to make our meeting afterall! So ill keep you posted on that!
CAW
-twitter winner - Alicia Petrie
-fb winner - Emily Hunter
-desk draw - Josee Velez
they have been made aware and hopefully we'll hear from them soon!!
reconciled screemers tickets as well - it's with debbie :)
**dont forget to scroll down for notes from your shift :)
ALSO, quick reminder that we're meeting for a few mins on Thursday at 1:15pm :) this may change because i might be able to make our meeting afterall! So ill keep you posted on that!
nov 4 - dana
board
- elevator board done, check it out
emails
- answered the ones I couldnt do yesterday
TODAY WE NEED TO PUSH BULLDOGS
- in my last post i said we should post athletics and rec today... but i did that yesterday when the tickets went on sale so lets do it tomorrow and bulldogs today :)
- i pushed bulldogs
presto went down.. i fixed it with my magic touch :) - emailed debbie, SSs about it for when go comes in to check on it
ticat update (see debbie's email)
- put this on the website and on the boards and facebook
- do PP
- elevator board done, check it out
emails
- answered the ones I couldnt do yesterday
TODAY WE NEED TO PUSH BULLDOGS
- in my last post i said we should post athletics and rec today... but i did that yesterday when the tickets went on sale so lets do it tomorrow and bulldogs today :)
- i pushed bulldogs
presto went down.. i fixed it with my magic touch :) - emailed debbie, SSs about it for when go comes in to check on it
ticat update (see debbie's email)
- put this on the website and on the boards and facebook
- do PP
TODAY FOR MIKAYLA
- DO CAW RAFFLE, MSG THE WINNERS PERSONALLY TO TELL THEM THEY WON (TWITTER THEN, FB THEM, OR FOR THE DESK, CALL THEM) -- THEN ANNOUNCE THE WINNERS ON FB AND TWITTER (I.;E., CONGRATS TO.. FOR...BLAH BLAH BLAH)
- UPDATE PP
TOMORROW FOR DANA
- call brad - about ticket pickup
- call mark
- update (also call friday)
Monday, November 3, 2014
nov 3 - dana
website
- removed all the tickets that ended over the weekend
- added craig and A&R
- updated website info for bulldogs (November games)
- updated website info for bulldogs (November games)
craif cardiff + A&R
- finished everything but the power point like usual, ill leave that for you :)
push
- did a push for ticats today
- TOMORROW: PUSH ATHLETICS AND REC GAME.
- Wednesday: push bulldogs
push
- did a push for ticats today
- TOMORROW: PUSH ATHLETICS AND REC GAME.
- Wednesday: push bulldogs
boards
- did a campus events board for all their tickets
- assigned a csr (jasmine) to do a ticats and mac football board -- gotta check tomorrow if this was finished
- elevator board -- removed halloween stuff and thanksgiving stuff.. ran out of time to put up all the november stuff.
- included the new tickets we are getting tomorrow on our baord bc its going out tmrw.. why not right?
desk binder
- updated
emails
- we have some emails that I didnt get to respond to today bc i was busy trying to finished debbie's list (finished basically everything btw yaaaay -- just the elevator board needs to be finished). I'm going to do the elevator board when i get in tomorrow morning so I may not have time to check emails. if so, please make sure you go through them all and respond (go through ones that are unread too and make sure we didnt miss any emails)
did some other stuff but im pushing to finish this post and get to class so i cant recall it all haha.
- did a campus events board for all their tickets
- assigned a csr (jasmine) to do a ticats and mac football board -- gotta check tomorrow if this was finished
- elevator board -- removed halloween stuff and thanksgiving stuff.. ran out of time to put up all the november stuff.
- included the new tickets we are getting tomorrow on our baord bc its going out tmrw.. why not right?
desk binder
- updated
emails
- we have some emails that I didnt get to respond to today bc i was busy trying to finished debbie's list (finished basically everything btw yaaaay -- just the elevator board needs to be finished). I'm going to do the elevator board when i get in tomorrow morning so I may not have time to check emails. if so, please make sure you go through them all and respond (go through ones that are unread too and make sure we didnt miss any emails)
did some other stuff but im pushing to finish this post and get to class so i cant recall it all haha.
Mon Nov 3 - mikayla
halloween decor was taken down - put all that away
poppy box is here! - contract completed & comm journal post made about this
bollyween - there were no sales, so the tickets are ready to be picked up with the final contract in the drawer. ive emailed the contact to let them know.
screemers - we are missing 2 screemers tickets. the RMS said 217 were sold out of 500. we should have 283 left and we only have 281.
i reconciled these tickets
slideshow has been updated! (except for craig cardiff - i will do this tomorrow)
To do still:
finish ticket list for football annnd craig cardiff - debbie has the contracts for these
take a look at the email debbie sent us with the to do list.. or just check in with debbie to see what else needs to be done
poppy box is here! - contract completed & comm journal post made about this
bollyween - there were no sales, so the tickets are ready to be picked up with the final contract in the drawer. ive emailed the contact to let them know.
screemers - we are missing 2 screemers tickets. the RMS said 217 were sold out of 500. we should have 283 left and we only have 281.
i reconciled these tickets
slideshow has been updated! (except for craig cardiff - i will do this tomorrow)
To do still:
finish ticket list for football annnd craig cardiff - debbie has the contracts for these
take a look at the email debbie sent us with the to do list.. or just check in with debbie to see what else needs to be done
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